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Govern General Ledger Suite

The Govern General Ledger Suite is an advanced fund accounting software system containing five Financial modules to help you achieve balanced accounts and stay in budget. (Click to jump to module-specific information):

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MS Govern recognizes that accounting for public sector monies and planning a public sector budget are difficult, but essential, processes. Our General Ledger Suite makes these processes more convenient by letting you define the fiscal year, as well as work in two fiscal years and several accounting periods at the same time. In addition, you can use the Budget Preparation module to budget for a third fiscal year. Our top 5 features include: 

-- Our advanced system uses automatic balancing to ensure your government fully accounts for all monies and will help reduce employee errors causing out of balance conditions. In addition, budget verification is available at the organization, department and account level.

--Our parameter-driven modules reduce repetitive data entry by sharing information across modules, while also giving your organization the flexibility to define your own codes, numbers and data.

--Every transaction within our system gets stamped with a date so you know exactly when the General Ledger was updated, making it easier to process date-specific reports.

--Decrease response time to supervisors, vendors, and customers using our drill-down feature which takes you directly to the source of data entry.

--Decrease the learning curve with our integrated on-screen workflows and extensive award-winning online help.

Accounts Payable: Automatic Encumbrance & Expenditure Management

The Govern Accounts Payable module is a fully integrated, fund-based module. Accounts Payable empowers users to pay vendor invoices, cut checks, and maintain budget control through automatic encumbrance and expenditure management.

The Accounts Payable module provides users with a real-time interface to other Govern modules to confirm account accuracy and provide real-time budget control through automatic encumbrance and expenditure management. For example, all purchasing information flows through to Accounts Payable to electronically provide a three-way match of the purchase order, receiving document, and invoice. The Accounts Payable module integrates with Govern Financials and Govern Utility Billing.

Accounts Receivable/Cash Collection

Cashiers and Accounting departments use the Govern Accounts Receivable/Cash Collection module to collect and record those payments. Built for flexibility, this module will reduce the time these cashiers spend on handling customer deposits, equal billing requests, and partial billings. Cashiers can accept multiple payment types within a single customer transaction and also transfer balance information, deposits and the like between cash drawer locations. The module also includes powerful reporting options and interactive access to customer accounts. This versatile module is integrated with the Govern General Ledger and Govern Tax Billing & Collections. Anything from standard cash registers and receipt printers to OCR or BAR code readers, to debit or credit cards can be used for collection.

The Cash Collection portion can be stand-alone or used in conjunction with other business modules. You can even set up "auxiliary" processing areas to handle high volume workloads in temporary or satellite areas using telecommunications. 

Budget Preparation: Develop & Manage the Governmental Budgeting Process with Ease

The key administrative task in a public sector organization is to adopt a budget and track expenditures, making sure not to exceed the adopted budget. Interfacing with the Govern Fixed Assets, General Ledger, Payroll & HR modules, the Govern Budget Preparation module helps you develop and manage the governmental budgeting process with ease, accuracy and confidence.

At the Heart of It: General Ledger & Grant Management

The Govern General Ledger module is a fully integrated, encumbrance, and fund-based module that conforms to related federal regulations, including GAAFR and GAAP. The heart of the Govern Financials, this module provides you with a real-time interface to other Govern modules.

In a public sector organization, the primary sources of income are taxes and grants. Grants can be general in purpose or specified to fund particular projects, such as building a new facility or highway.

Many reports are included in the Govern Grant Management module that help your organization accurately track grant spending, including the Federal Emergency Management Agency (FEMA) report, the grant reporting requirements report and many more!

QuickApp Reporting Tools

Have you been searching for a way to craft financial statements effortlessly? Do you need to quickly respond to board member or citizen queries? Does the idea of customizing columns, fonts and layout appeal to you? Do you require a more effective way to present important data? If you answered "Yes" to any of these questions, the Govern QuickApp reporting tools are for you!

With the QuickReport module, you can build a report, customize its columns and create the layout, putting YOU in control of what data is included and how it displays in your financial reports. QuickReport is fully integrated with Govern Financials.

QuickView  is a dream come true for accounting managers and other spreadsheet gurus: with just one click, you can export data into Microsoft Excel or Word. QuickView is fully integrated with Govern Financials and Payroll/HR suites.

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